Leave Policies

PharmD students who are experiencing illness or other personal circumstances that prevent them from participating in their classes must follow both UW and School of Pharmacy Policies with regard to Withdrawal, Quarter-Off, On-Leave, and Returning Student Reenrollment.

This section of the Student Resources contains information on both UW policies and the School of Pharmacy policies. Students in need of assistance with regard to any of these policies should contact their advisor.

Important: Review the UW tuition forfeiture policy when considering dropping courses or withdrawing — you may not get all your tuition back.

Withdrawing from one or multiple (but not all) courses

Students who wish to withdraw from only one course must notify the course instructor and withdraw from the course via MyUW. In the case of withdrawal from a core course or withdrawal from more than one course, a student must first talk with an advisor.

A drop from a course is voluntary severance by the student of their connection with the course. To be official it must be made under the following conditions:

  1. Before the 14th Calendar Day

Courses may be dropped for any reason through the 14th calendar day after the start of the quarter. In some cases, departmental approval will be required. There will be no transcript entry for courses dropped by the 14th calendar day of the quarter.

  1. Current Quarter Drop

Students may drop courses from week three through the last day of instruction during the current quarter through the Current Quarter Drop process. An annotation of RD (Registrar Drop) will appear on the student academic record.

  1. Former Quarter Drop

Students may petition to drop courses for a former quarter using the Former Quarter Drop process. The Registrar will grant such a petition if in the Registrar’s judgment the student was unable to complete the course in question. Approved drops will be entered on the transcript with an annotation of RD (Registrar Drop).

Going on leave (not taking any courses)

Students who wish to take no courses during a quarter must first write a letter of intent to take a leave of absence before the quarterly deadline (see below). The letter should be addressed to the School of Pharmacy Academic and Professional Progress Committee and should provide information regarding circumstances contributing to the request for leave, the length of leave, and any other pertinent information. Upon review of of the letter by the Progress Committee, and with the approval of the Dean, a student may be granted academic leave for up to one year. The decision will be communicated to the student in writing. Students who either do not contact the School to request a leave of absence, or do not return by the time specified in an approved leave of absence, will be considered to have withdrawn from the PharmD program and will be so notified. In accordance with UW policy, it is your responsibility to withdraw from all courses if you are unable to attend classes for the quarter.

Leave Start Leave Request Deadline
Autumn Quarter August 1
Winter Quarter November 1
Spring Quarter February 1

Responsibilities of Students Who Have Been Granted Leave from the School of Pharmacy:

  • Students should be aware that the length of their PharmD training will likely be prolonged due to withdrawal from coursework, quarter-off or leave as a result of illness or personal circumstances. Students should consult with their academic advisor to develop an Academic Progress Plan.
  • Students who have been granted leave will need to officially withdraw from the quarter using MyUW.
  • The Washington Pharmacy Quality Assurance Commission (WPQAC) requires that a student make satisfactory progress towards degree requirements (completing coursework) to retain their intern registration. A student on academic leave is not completing coursework and is therefore not eligible to continue work as an intern during the period of leave. The student and School will notify the Washington Pharmacy Quality Assurance Commission and any other State Board that has granted the student a Pharmacy Intern certificate that they are no longer an enrolled student. Failure to notify the WPQAC and continuing to work as an intern may result in disciplinary action by the Washington Pharmacy Quality Assurance Commission.
  • Students receiving financial aid from UW must contact the UW Office of Student Financial Aid (OSFA) to discuss academic leave and make arrangements regarding repayment of financial aid, if necessary. See the Financial Aid section of Student Resources for further information regarding financial aid.
  • Students receiving financial assistance from the School of Pharmacy must contact Andrew Brusletten, Assistant Dean for Student Affairs, to make arrangements regarding repayment of financial aid, if necessary. See the Financial Aid section of Student Resources for further information regarding financial aid.
  • Students are advised to inform their instructors and relevant Experiential Education staff members that they have withdrawn from classes. A student who is unable to inform instructors personally may give verbal or written consent to their academic advisor, to inform instructors of the withdrawal.

Returning Student Policy

Returning students are subject to both UW and School of Pharmacy reenrollment policies. A student who has not attended classes for two quarters or more must reapply as a former student by completing the items in the Returning Student Process (whether they were in an approved leave of absence or not). Please refer to the Registrar’s Office links in the next section for UW Policies. A student on approved leave, who has not attended classes for two quarters or more, must have their enrollment approved by the School of Pharmacy Academic and Professional Progress Committee and the Dean of the School of Pharmacy. If approved for readmission to the PharmD program, any financial or other types of holds must be removed, prior to admission being granted. A student should contact the UW Registrar’s Office or check MyUW for more information regarding clearing the holds.

A student who has been on leave for only one quarter does not need to reapply to the University as a returning student ; however, return to the PharmD Program must be approved by the School of Pharmacy’s Academic and Professional Progress Committee and the Dean of the School of Pharmacy.

PharmD students who are planning to return to the School of Pharmacy, following an approved leave of absence, must submit a letter accompanied by an academic progression plan requesting reinstatement to the School of Pharmacy Academic and Professional Progress Committee. Upon a positive review of the proposed academic progression plan and request, the Academic and Professional Progress Committee, with approval of the Dean, will notify the student of their reinstatement in the PharmD Program. Returning students should consult with their academic advisor for assistance in developing an academic progression plan. The student must also notify Experiential Education to verify compliance requirements are current and onboarding plans are in place.

Reinstatement after Low Scholarship

A student who has been dismissed from the School of Pharmacy PharmD Program due to low scholarship may request review of this action and reinstatement by addressing a letter to the Academic and Professional Progress Committee, in care of the Director of Advising and Student Success in the Office of Professional Pharmacy Education. The letter requesting review and reinstatement should describe what the student believes to be the cause of their academic difficulties and a plan to make satisfactory progress in the PharmD Program.

If reinstatement is not granted by the Academic and Professional Progress Committee, students can request a final review by the Dean of the School of Pharmacy. The Dean may confer with the Academic and Professional Progress Committee before rendering a final decision.

Students who are granted reinstatement to the PharmD Program will re-enter on academic probation.

  • The student’s cumulative University GPA and School of Pharmacy PGPA will remain the same as when dropped from the PharmD Program.
  • The student may not use grades from other colleges or universities to raise their cumulative University GPA or School of Pharmacy PGPA.
  • In the first quarter of reinstatement, a student must either 1) raise the cumulative UW GPA and/or School of Pharmacy cumulative PGPA to 2.0 or above or, 2) attain a 2.5 University GPA and/or a 2.5 School of Pharmacy PGPA. A student who fails to do this will be dismissed from the Program.
  • The student will be removed from probation if at the end of the first quarter of reinstatement, the cumulative University GPA and/or School of Pharmacy cumulative PGPA is raised to 2.0 or higher.

Students who are granted reinstatement and who have not been enrolled for two consecutive quarters (excluding Summer Quarter), must follow the Returning Student Reenrollment Policy included in Student Resources.

UW Office of the Registrar – Policies and Procedures

Students are responsible for complying with UW and School of Pharmacy policies and procedures. The UW Office of the Registrar is an important resource. Students should consult the Registrar’s Office websites for policies regarding withdrawal, leave, reenrollment, change of registration, tuition and fees, transcript entries, hardship withdrawal, and more. Here are a few essential links:

UW Withdrawal, Quarter-Off and On-Leave Policies

UW Returning Student Reenrollment Policies

Drops, Withdrawals, Forfeitures & Refunds (Student Fiscal Services, regarding tuition and fees. Students should become familiar with tuition, registration and course drop deadlines.)

UW Academic Calendar (Includes tuition/fee assessment, registration deadlines, course add/drop deadlines, etc.)

Registration/Course Add Periods and Course Drop Policy/Periods (Deadlines, periods and policies, including the Annual Drop)

Current Quarter Drop: Students may drop courses from week three through the last day of instruction during the current quarter through the Current Quarter Drop process. An annotation of RD (Registrar Drop) will appear on the student academic record.

Former Quarter Drop: Students may petition to drop courses for a former quarter using the Former Quarter Drop process. The Registrar will grant such a petition if in the Registrar’s judgment the student was unable to complete the course in question. Approved drops will be entered on the transcript with an annotation of RD (Registrar Drop).