Grant Writing

Grant Writing Tips

  • Grant Writing for Success Advice provided directly by NIH on the principles of good grantsmanship, review criteria, top concerns for reviewers, etc. (source: NIH Regional Seminar 2007 series “Grant Writing for Success”)
  • Top 10 Reviewers Concerns (source: NIH Regional Seminar 2007)
  • Grant Proposal Start-Up Checklist A list of items for your brand-new grant proposal that you should have on hand before you discuss the opportunity with other faculty and staff. (source: Dima Long)
  • % Effort/ Person Months Converter Convert Percent Effort into Person Months. (source: NIH)
  • Person Months/ % Effort Converter Convert Person Months into Percent Effort. (source: Dima Long)
  • Page Limits for NIH Research Narratives (source: OSP)
  • Progress Reports Provides information on paper and electronic submission of annual progress reports. (source: NIH)
  • No Cost Extension A direct link to the website that you would need to use in order to complete a no-cost extension request. (source: Office of Sponsored Programs)
  • Closeout Process – instructions on how to prepare your Final Progress Report and close your NIH grant.
  • Shifts in Level of Effort How to handle funding shifts and/or reductions in level of effort committed in an award. (source: School of Medicine)
  • Office of Sponsored Programs Website Useful information on UW internal and external grant policies, forms, tools, opportunities search engines, grant training, etc. (source: Office of Sponsored Programs, UW)
  • Researcher’s Guide A guide for developing a new proposal, finding new grant opportunities including internal UW funding, internal regulations and policies important to grant writers, training opportunities for grant writers, other. (source: Office of Research, UW)
  • Grant-Writer’s Toolkit Provides information on federal and non-federal funding, grant writing guide, training, etc. (source: Research Funding Services, UW)
  • School of Medicine Guide Great addition of information pertinent to grant writers from the School of Medicine: SoM deadlines, summary of funded grants and funding trends, internal documentation needed, etc. (source: School of Medicine)

Training for grant writers and administrators

Current UW Training:

External training

Useful grant related resources for Students

UW Funding Guides:

Other Funding Guides:

UW Links:

Some national level useful links:

Grants – What’s New

A summary of most recent policy changes posted by NIH. (January 31, 2011)

Notice of Revised NIH Term of Award on use of DUNS Number and New Term of Award on Maintaining an Active CCR Registration: “These requirements will ensure use of a universal identifier and to enhance the quality of information available to the public when recipients begin on October 1, 2010 to report information on subawards, as required by the Federal Funding Accountability and Transparency Act of 2006, as amended (“the Transparency Act”).” (October 22, 2010)

Notice of New NIH Term of Award on Transparency Act Subaward and Executive Compensation Reporting Requirements: “all recipients of applicable NIH grants and cooperative agreements are required to report on all subawards over $25,000 to the Federal Subaward Reporting System (FSRS) available at This must occur no later than the end of the month following the month in which the obligation was made.” (October 22, 2010)

Notice of Revised Eligibility Requirements and Award Administration Information in NIH Funding Opportunity Announcements: Updated information in the following three sections: Section III: Eligibility Information – Eligible Applicants; Section VI – Award Administration Information – 1. Award Notices; Section VI – Award Administration Information – 3. Reporting. (October 22, 2010)

Non-Competing Grant Awards under the Current Continuing Resolution: “Until the final FY 2011 appropriation is enacted, NIH will issue non-competing research grant awards at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level). This is consistent with our practice during the CRs of FY 2006 – 2010.” (October 18, 2010)

New Procedures and Instructions for Submitting Annual Progress Reports for Multi-Year Funded (MYF) Awards: “Progress Reports for MYF awards are now due annually on or before the anniversary of the budget/project period start date of the award. Effective October 22, 2010, NIH will send an automated email notification to the PD/PI two months before the anniversary of the award requesting submission of the MYF progress report. If the progress report is not submitted on or before the anniversary date of the award, an email indicating that the report is past due will be sent, and the IC will follow-up with the grantee.” (October 6, 2010)

Policy Reminder Concerning Appendix Materials for All NIH/AHRQ/NIOSH Grant Applications: “The implementation of shorter page limits, limited number of publications in the biographical sketch, and the restructured research plan as part of the NIH Enhancing Peer Review initiative are cause for reminding applicants of NIH policy regarding materials that are acceptable in a grant application appendix.” (April 15, 2010)

Guidance on Confirming Appropriate Charges to NIH Awards during Periods of Noncompliance for Activities Involving Animals: “As previously noted in Notice NOT-OD-07-044, the Office of Management and Budget Cost Principles and the NIH Grants Policy Statement (NIHGPS) do not permit charges to grant awards for the conduct of live vertebrate animal activities during periods of time that the terms and conditions of the NIHGPS are not upheld.” (April 15, 2010)

Enhancing Peer Review: Clarification of Resubmission Policy and Determination of New Application Status: “applications submitted for due dates before January 25, 2009 are allowed two resubmissions (A1 and A2), and applications submitted for due dates on or after January 25, 2009 are allowed only one resubmission (A1).” (April 15, 2010)

FY2010 Recovery Act Funding Announcements: Clarification on Page Limitations for Bibliography and References Cited Section: “This Notice clarifies that the Bibliography and References Cited section for all applications submitted in response to Funding Opportunity Announcements under the American Recovery and Reinvestment Act will not be subject to page limitations.” (January 22, 2010)

NIH Broadens Eligibility for NIH Diversity and Re-Entry Supplements: “The National Institutes of Health (NIH) provides administrative supplements to improve the diversity of the research workforce by supporting and recruiting students, postdoctorates, and eligible investigators from groups that have been shown to be underrepresented.” (January 11, 2010)

NIH Fiscal Policy for Grant Awards – FY 2010: “This Notice provides guidance about the NIH Fiscal Operations Plan for FY 2010 and it implements the FY 2010 enacted Omnibus Appropriation Act that provided NIH with $31.0 billion or 2.3 percent more than FY 2009 funding. The NIH will continue to manage its portfolio of investments in biomedical research in a manner similar to that described in the FY 2009 Fiscal Policy Notice.” (January 8, 2010)

Salary Limitation on Grants, Cooperative Agreements, and Contracts: “Effective January 1, 2010, the Executive Level I salary level increased to $199,700.” (January 6, 2010)

Update on the Requirement for Instruction in the Responsible Conduct of Research: “Specifically this Notice: 1) develops principles based on 20 years’ experience of providing instruction in responsible conduct of research by the scientific research community; 2) is more specific about who should participate, how often instruction should occur, and the form that instruction should take; 3) addresses issues that have arisen as the practice of biomedical, behavioral and clinical science has evolved; and 4) provides guidance to applicants, peer reviewers and NIH staff in determining how well specific plans for instruction in responsible conduct of research compare with the best practices accumulated over the past two decades by the research training community.” (November 24, 2009)

Now Available: Restructured Application Forms and Instructions for Application Due Dates on or after January 25, 2010: “This notice announces the availability of new application instructions and forms for both paper-based PHS 398 applications ( and electronic SF 424 (R&R) applications ( The new application instructions and forms must be used for applications intended for due dates on or after January 25, 2010.” (November 23, 2009)