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Department of Medicinal Chemistry

Purchasing

A designated lab member processes orders for the Medicinal Chemistry lab’s supplies. Lab members must obtain approval from their PI to become a delegate.

Here are the purchasing delegates for each lab:

For further instructions, please see the information below:

MedChem-Procurement 101 
This powerpoint shows the general rules and important terms for purchasing in the labs.

Purchasing Demos
These demos are guided instructions on how to make catalog vs non-catalog orders.

SOP Hub for Procurement Purchasing 
This is a link outlines our School of Pharmacy ordering policies.

Here are the documents to attach onto requisitions:

  1. Medicinal Chemistry Order Request Form

1a. If possible, obtain a quote from the supplier and submit the quote alongside the requisition request.

Note: If the order is over $1000, please have your PI sign the form.

Please contact Samantha Schaefer (samirose@uw.edu) for any Workday related questions.

Once you receive the order, please keep all packing slips.

For Linde Gas Orders:

Each lab has a designated contact for Linde, so please connect with your lab’s delegated contact if an order is needed.

When ordering, please note in the memo:

  • Account number
  • Room number 

Please refer below:

Lab Lab Contact Contact email Account number Room number
Bhardwaj Kris Lindenauer Klinden5@uw.edu 76800205 F542
Guttman Alesi Escobedo arescobe@uw.edu 76800357 H067
Lee Nancy Hom nancyhom@uw.edu 79075474 H064
Totah Max Zeigler mzeigler@uw.edu 76799599 H179C
Xu Ryan Seguin Rps87@uw.edu 79094910 H073

FAQ’s

Please visit the UW Procurement site for any broad FAQ

What is an exception item?

An exception item is an item that has specific requirements that must be in compliance under UW legal, public health and ethical standards.

Here is the list of exception items.

What happens if I type a non-catalog supplier is not listed when typed into the Requisition forum?

First, exit out of the form and go to the Workday home page. (It’s okay, this will only create a draft in your requisitions page that you can go in and delete later).

Second, follow up with a staff member with a ProCard.

This is going to be Sarah Lenti (lenti@uw.edu) or Julia Kohut (jkohut@uw.edu).

Please ask them to make the ProCard purchase, including grant approval information for their reconciliation process.

If you intend to order regularly from suppliers, then please contact Julia Kohut (jkohut@uw.edu)  to add them to Workday’s non-catalog order field.

What if my purchase is over $1000?

To purchase an item over $1000, you must receive signature approval from your PI on the order form for the item you wish to purchase. An email confirmation will also suffice, but signature is preferred.