Policy and Procedures Involving Student Misconduct

In support of the high value placed on academic honesty and professional integrity, acts of misconduct will not be tolerated. Students are required to honor the obligations described in the Student Governance and Policies Chapter 209 and Chapter 210. They are also expected to report incidents of misconduct to the appropriate instructor, Department Chair or the Dean’s delegate for the School of Pharmacy’s Student Misconduct process (the “Conduct Officer”).

University of Washington Student Conduct Code

The Student Conduct Code for the University of Washington and the website of the Office of Community Standards and Student Conduct (CSCC) describe the rights and obligations of students with regard to appropriate conduct and disciplinary procedures in the event of a breach of conduct. Faculty, students, staff, and administrators should be familiar with the entire contents of the UW Student Conduct Code, the basis on which the School of Pharmacy’s Policies and Procedures were developed. Here are excerpts:

From the Student Conduct Code – 5.B. Standards of Conduct:

Admission to the University carries with it the presumption that students will conduct themselves as responsible members of the academic community. As a condition of enrollment, all students assume responsibility to observe standards of conduct that will contribute to the pursuit of academic goals and to the welfare of the academic community. That responsibility includes, but is not limited to:

  • Practicing high standards of academic and professional honesty and integrity;
  • Respecting the rights, privileges and property of others;
  • Refraining from any conduct that would substantially disrupt or materially interfere with university operations;
  • Refraining from any conduct that would cause harm to or endanger the health, safety, or welfare of other persons; and
  • Complying with the rules, regulations, procedures, policies, standards of conduct, and orders of the university and its schools, colleges, departments, units, and programs.

From the Student Conduct Code – 5.D. Jurisdiction of the University:

The university may also hold students accountable for prohibited conduct that occurred off campus (i.e., conduct that does not occur on University premises or in the context of a University-sponsored program or activity) where the University reasonably determines that the conduct adversely affects a University interest, or has continuing adverse effects or may create a hostile environment on University premises or in the context of a University-sponsored program or activity.

Prohibited Conduct

Based on WAC 478-121, specific instances of misconduct include, but are not limited to:

Abuse of others and abuse of the student conduct process

Academic misconduct such as:

Cheating may be defined as the use of unauthorized assistance in taking quizzes, tests, or examinations; or the acquisition, use, or distribution of unpublished materials created by another student without the express permission of the original author(s). Examples of cheating may include:

  • Copying the work of another student during an examination or other academic exercise, or permitting another student to copy one’s work
  • Completing an academic exercise (such as taking an examination or writing a paper) for another student or allowing another student to complete one’s assigned academic exercise
  • Possessing unauthorized notes, study sheets or other materials during an examination or other academic exercise
  • Collaborating with another student during an academic exercise without the instructor’s consent
  • Asking for or receiving questions or answers to an examination from a student who has taken the same exam you are about to take
  • Altering graded work and submitting it for reevaluation

Falsification, which is the intentional use or submission of falsified data, records, or other information including, but not limited to, records of internship or practicum experiences or attendance at any required event(s). Falsification also includes falsifying scientific and/or scholarly research.

Plagiarism, which is the submission or presentation of someone else’s words, composition, research, or expressed ideas, whether published or unpublished, without attribution. Examples of plagiarism may include:

  • The use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment
  • The unacknowledged use of materials prepared by another person or acquired from an entity engaging in the selling of term papers or other academic materials
  • Fabricating or inventing sources

Miscellaneous academic misconduct including:

  • Prohibited collaboration
  • Engaging in behavior specifically prohibited by an instructor in the course of class instruction or in a course syllabus
  • Multiple submissions of the same work in separate courses without the express permission of the instructor
  • Taking deliberate action to destroy or damage another’s academic work in order to gain an advantage for oneself or another
  • The recording of instructional content without the express permission of the instructor, and/or the dissemination or use of such unauthorized records

Unauthorized possession or disposition of academic materials may include:

  • Selling or purchasing examinations or other academic work
  • Taking another student’s academic work without permission
  • Possessing examinations or other assignments not formally released by the instructor
  • Submitting the same paper for two different classes without specific authorization

Disruptive behavior may include:

  • Interfering with a student’s right to hear an instructor or speaker
  • Interfering with a student’s right or ability to complete an academic exercise in an appropriately conducive environment
  • Harassment of a member or visitor in the academic community
  • Creating an impediment to the conduct of academic business

Disruptive behavior of using social networking, websites, the Internet or email may include:

  • Reporting on or about official medical activities and/or patients’ personal health information
  • Requiring patients to participate in ‘social networking’ activities to influence or maintain the provider/patient relationship
  • Posting of and/or the discussion of student grades, evaluations, course feedback, etc.
  • Participating in activities that may compromise the provider/patient or faculty/student relationship
  • Providing unsanctioned medical advice on social networking sites

Other Unprofessional or unethical behaviors may include:

  • Violation of the standards of professional conduct during pharmacy practice experiences and at practice sites
  • Other conduct unbecoming a pharmacy student
  • Violation of the University of Washington and/or School of Pharmacy policies on substance abuse and the Washington law regarding health professions as defined in the uniform disciplinary act (RCE 130)
  • Domestic violence
  • Harassment or bullying
  • Hazing
  • Sexual assault, exploitation or harassment
  • Violation of disciplinary sanctions or law

Faculty are encouraged at the beginning of the quarter to define actions in addition to the examples given above that would constitute misconduct in their classroom. Students should clarify any questions they have on assignments or class expectations with their instructors.

School of Pharmacy Policy and Procedures on Misconduct

Students are expected to exhibit professional behavior throughout their time in UWSOP, which includes but is not limited to reliability; responsibility; adaptability; respect for health, feelings, and needs of other individuals; maintaining appropriate boundaries with classmates, and professional boundaries with patients and caregivers, instructors, and other health professionals; representing the profession in a positive manner; maintaining privacy of confidential health and academic information; resolving conflicts in a manner that respects dignity of every individual involved; and contributing to an atmosphere conducive to learning.

Reporting Misconduct

  • Misconduct related to an Academic Exercise: If student misconduct is charged relative to an academic exercise, the faculty member responsible for the academic exercise during which the alleged misconduct occurred shall notify the School’s Conduct Officer, the Assistant Dean for Student Affairs.

Note: If the student exhibits disorderly or disruptive behavior, the faculty member has a right to exclude the student from that class session (WAC 478-121-125)

  • Misconduct not related to an Academic Exercise: If student misconduct is charged unrelated to an academic exercise, students or faculty members shall notify the School’s Conduct Officer, who will either conduct an Investigative Interview or refer the report to Office of Community Standards and Student Conduct, whichever appropriate.

Matters outside the jurisdiction of the School of Pharmacy will be referred to the Assistant Dean for Student Affairs who will notify the Director, Student Conduct and Community Standards.

Report of Academic Misconduct and Behavioral Misconduct

When student misconduct is charged, the complainant shall notify the School’s Conduct Officer who will investigate the matter, which may include holding an interview with the student who is charged with misconduct, and possibly the instructor, witnesses, or other individuals. The primary purpose of this investigative interview is to provide a face-to-face opportunity for the student to respond to allegations of misconduct before any disciplinary action is taken; a student waives the right to a hearing by failing to attend.

During the investigative interview, the Conduct Officer shall provide the student with the following information: 1) a description of the alleged misconduct and the reasons for the belief that the student may have engaged in misconduct, 2) the specific section(s)of the Standards of Academic and Professional Conduct, School of Pharmacy Admissions, Retention and Graduation Standards, and/or UW Student Conduct Code allegedly violated, 3) a review of possible sanctions that could be imposed including disciplinary warning, reprimand, restitution, disciplinary probation, forfeiture, suspension or dismissal from the School of Pharmacy and the University and, 4) rights the student possesses as described in the Student Conduct Code.

The Conduct Officer has the authority to enter into writing one of the following orders:

  • An order exonerating the student or dismissing the disciplinary proceedings if it appears there has been no misconduct
  • An initial order imposing a disciplinary sanction
  • An order referring the case to the Community Standards and Student Conduct Office.

Based on the findings of the investigative interview, if it is determined that misconduct did occur, the Conduct Officer will make a written report to the Community Standards and Student Conduct Office that will include, a description of the alleged misconduct, a record of the proceedings and findings, and recommended action to be taken.

Within ten days of the conclusion of the hearing and any associated investigations, the School’s Conduct Officer will provide the student with a written letter that includes a statement of the decision, the reason for the decision and information about appealing the decision. No unfavorable action may be taken until student has been given such notice and information.

The student has the right to appeal any initial order. Students should consult the Student Conduct Code  or contact the Community Standards and Student Conduct Office at (206) 685-6194 or the School’s Conduct Officer for information on this process.

If the student chooses not to appeal, the initial order becomes the final order at the end of the appeal period set forth in the Student Conduct Code.

Disciplinary Records

Any final order resulting from a disciplinary proceeding shall become a part of the student’s disciplinary record, unless the student is exonerated. All recording and maintenance of records regarding disciplinary hearings shall be retained by both the School’s Conduct Officer and the Community Standards and Student Conduct Office and handled in accordance with procedures outlined in the Student Conduct Code.

School of Pharmacy Misconduct Algorithm

Please see the policy and procedures algorithm for misconduct.